PRIVACY POLICY

Effective Date: 11 September 2026

Valhalla MMA & Fitness (“Valhalla MMA”, “we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, register for classes, become a member, or otherwise interact with our services.

1. Personal Information We Collect

Depending on how you interact with us, we may collect:

  • Full name and surname
  • Telephone/mobile number
  • Email address
  • Date of birth
  • Emergency contact information
  • Information relating to your membership or participation in our classes
  • Information provided when completing registration or enquiry forms
  • Payment and billing information where applicable
  • Information relating to competitions, events or training programmes
  • Photographs or video footage taken at our gym or events, where applicable
  • Technical information such as IP address, browser type and website usage information

We only collect information that is reasonably necessary for the purposes described in this Privacy Policy.

2. How We Use Your Information

We may use your personal information to:

  • Process membership applications and registrations
  • Communicate with you regarding classes, training and memberships
  • Respond to enquiries and requests
  • Process payments and manage accounts
  • Manage attendance and gym administration
  • Organise competitions, events and training programmes
  • Contact emergency contacts where reasonably necessary
  • Send information about gym activities, promotions and events where permitted
  • Improve our website, services and customer experience
  • Comply with legal and regulatory obligations
  • Protect the safety, security and rights of our members, staff and visitors

We will not use your personal information for purposes that are incompatible with the purposes for which it was collected without appropriate consent or another lawful basis.

3. Protection of Personal Information

We take reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access, disclosure, alteration or destruction.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

4. Sharing of Personal Information

We will not sell or rent your personal information to third parties.

We may share relevant information with trusted service providers where this is reasonably necessary to operate our business. These may include:

  • Payment processors
  • Website and hosting providers
  • Email or communication service providers
  • Membership or booking software providers
  • Professional advisers where necessary
  • Law enforcement or regulatory authorities where legally required

Where appropriate, we take reasonable steps to ensure that third parties handling personal information do so responsibly and in accordance with applicable privacy laws.

5. Marketing Communications

Where permitted by law, we may contact you regarding:

  • Classes and training programmes
  • Gym events and competitions
  • Promotions and special offers
  • News and announcements

You may request that we stop sending you marketing communications at any time by contacting us or using the unsubscribe option provided in electronic communications.

6. Cookies

Our website may use cookies and similar technologies to improve functionality, analyse website traffic and understand how visitors use our website.

You can configure your browser to refuse or delete cookies. Some website features may not function correctly if cookies are disabled.

7. Photographs and Video

Photographs and video footage may occasionally be taken at Valhalla MMA & Fitness, classes, competitions or events for legitimate business, promotional, training or social-media purposes.

Where required by applicable law, we will obtain appropriate consent before using identifiable images for promotional purposes.

If you have concerns about a photograph or video featuring you, please contact us.

8. Children’s Information

Where our services involve children or minors, we may collect personal information from or about them for purposes such as registration, training, attendance, competitions, safety and communication with their parent or legal guardian.

We will handle children’s personal information with appropriate care and in accordance with applicable South African privacy laws.

9. Retention of Information

We will retain personal information only for as long as reasonably necessary for the purpose for which it was collected, or for as long as required by applicable legal, accounting or regulatory requirements.

When information is no longer required, we will take reasonable steps to securely dispose of or anonymise it.

10. Your Rights

Subject to applicable law, you may have the right to:

  • Request access to personal information we hold about you
  • Request correction of inaccurate or incomplete information
  • Request deletion of personal information where legally permissible
  • Object to certain uses of your personal information
  • Withdraw consent where processing is based on consent
  • Request information about how your personal information is being used

Requests can be made using the contact details provided below.

11. South African Privacy Law

Valhalla MMA & Fitness aims to process personal information in accordance with applicable South African legislation, including the Protection of Personal Information Act 4 of 2013 (POPIA), where applicable.

Nothing in this Privacy Policy limits any rights you may have under applicable law.

12. Third-Party Websites

Our website may contain links to third-party websites, social-media platforms or other services.

We are not responsible for the privacy practices or content of third-party websites. We recommend reviewing the privacy policies of those websites before providing them with personal information.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, technology or legal requirements.

The updated version will be published on our website with a revised effective date.

14. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:

Valhalla MMA & Fitness
Malanshof Building, 62 Charl Cilliers Street, Alberton North, Johannesburg South, Gauteng, South Africa

Email: info at valhallammasa.co.za
Telephone: 083 7222 704
Website: www.valhallammasa.co.za

Information Officer: Shane Carr
Information Officer Email: shane at valhallammasa.co.za

Last Updated: 11 September 2026